Facilities and Standards Administrator

Job Description/Functions

Be responsible for ensuring daily management of Facilities Helpdesk including allocation of actions to appropriate individuals and compiling works orders for external contractors, whilst managing the expectations of the internal customer.

Deal with urgent building maintenance tasks by providing effective temporary repairs and engaging/supervising external contractors as necessary.

Manage,purchase and distribute  stocks of facilities related consumables and beverage making supplies for all sites.

Maintain Fleet Vehcle database, including mileage updates, bookings, servicing, checking for damage etc.

Develop and maintain relationships with contractors including obtaining quotes and booking in jobs as required

Keep records and reciepts of department spending and complete monthly expenses returns as required by Finance Team

Assist with record keeping and management of records related to Facilities and Health & Safety.

Work with Group Health and Safety Manager to ensure legal compliance by way of completing statutory checks on designated systems (such as fire and legionella)

Assist in maintenance of Management Systems by assisting with audits and  working with teams to rectify non-compliance as required.

P.A.T. carry out regular visual inspections of electrical equipment in line with Electricty at Work Regs

Key Performance Indicators

Improve non conformance raised during audits and inspections

Improve internal audits carried out to schedule

Improve teams record keeping and filing systems

Core Values/Job Purpose

Maintain and Improve the Groups record keeping and responses to internal facilities requirements. Manage bookings/calendars for the Operational Standards and Facilities Team.

Competencies

Formal Qualifications

First Aid Qualification would be a bonus

Experience Range

Experience in Microsoft Office Suite

Good level of numeracy

Understanding of budgeting

Familiarity with ISO management systems

Proficient in practical DIY skills

Physical Requirements/Character

Conditions of Employment