Team Administrator - Marketing (663)

Team Assistant in Group Marketing Division

Join the GearForm group and support an employee-owned award-winning enterprise as a Team Assistant in our Group Marketing division.

Located in Wadhurst, East Sussex, Nikwax Ltd. and Páramo Ltd. are successful outdoor businesses that are run by a close-knit, friendly, and hardworking team. We offer competitive rewards and a flexible hybrid working approach, with a balance of homeworking and in office days.

Nikwax is a leading manufacturer of care products and material systems for outdoor clothing, footwear, and equipment. Our dedicated Partners develop and manufacture our range of products in-house. As the only outdoor company to have won the Queen’s Award for Sustainable Development, Nikwax has an ongoing dedication to minimise impact on the environment and we have carbon balanced our operations since the company was founded in 1977.

Páramo Directional Clothing designs durable garments for outdoor people who want to stay comfortable in all weathers and environments. Páramo has a partnership with the Miquelina Foundation in Bogotá, Colombia, where the garments are manufactured, all carrying the Fair Trade Label, by a skilled team of women, whom we have helped transition from exploitative situations and prostitution to find a better life for themselves.

We offer a flexible working approach, with a balance of homeworking and office days to enhance your work-life balance. We highly value our Partners, and this is an exciting opportunity to join our Group.

The Role 

Improve the efficiency and effectiveness of the Marketing Department by effectively improving our reporting capability, supporting our newsletter outputs, increasing tasks completed through efficient allocation to team members, and supporting the senior leaders of the Marketing team.

You Will

• Deliver routine reports and data for all business reports and meetings, on behalf of the Marketing Department, including requesting data from other team members to populate the presentations in a timely manner and ensuring reports are up to date and accurate across the Group
• Manage the team’s helpdesk; checking requests and assigning team members to tasks, as well as asking requesters for pre-formatted briefs if required. Ensure tasks are monitored, communication with requesters is ongoing and statuses updated
• Support the Group’s Head of Content and Copy through the build of newsletter creative for both trade contacts and directly to customers
• Upload marketing assets to internal systems for our partners and retailers
• Maintain the Marketing Department's process and procedure documents
• Process expenses, invoices and purchase orders
• Support meetings by drafting agendas, taking minutes and scheduling follow ups for the Heads of Department
• Ensure that the internal filing and processing of digital assets is up-to-date and organised appropriately
• Maintain the Marketing Department's database of contacts
• Proactively identify where additional support can be given to specified team members.

You Will Be

• An excellent communicator with strong Microsoft Office skills (Word, PowerPoint, Outlook, Teams and particularly Excel)
• Organised, with proven experience of providing administrative support to a team; used to prioritising, multi-tasking and adhering to deadlines
• A proactive team player, with at least 2 years’ experience as a Team Assistant/PA/Assistant/Secretary or similar role
• Able to demonstrate prior experience with invoicing and raising PO's; and strong attention to detail throughout
• Ideally able to demonstrate previous experience of newsletter or CRM platforms
• Educated to GCSE standard (A*-C/9-4) in English and Mathematics, with additional business administration qualifications being desirable.

The successful applicant will be based at home but will be required to attend our offices in Wadhurst, East Sussex, at least once a week.

This role is typically 37.5 hours per week, but we’re happy to consider part-time working. Any part-time arrangement would need to include working across Monday to Friday. Please state your preferred working pattern when you apply.

The Rewards

• Competitive benefits and rewards including pension, health cash plan and profit related bonus scheme
• Additional flexible benefits options including boosted pension contributions, extra holiday or assistance with childcare costs
• Annual leave starting at 27 days rising with service, plus public holidays
• Friendly and informal environment with monthly team lunches and quarterly events
• Be part of an employee-owned business where you can clearly see the effect of your efforts
• Contribute to an award-winning international company with values that you can believe in.

We are passionate and committed to being an inclusive and diverse employer, encouraging different perspectives and experiences to make us a more innovative and creative workplace.

Candidates must be able to provide evidence of their right to work in the UK.

Please see our applicant privacy policy here: https://www.nikwax.com/download/JobApplicantPrivacyNotice_20180511.pdf

Competencies